Information about study rooms and reservable spaces at the library.
RESERVE BY TIME RESERVE BY ROOM
Reservation requests must be submitted 48 hours prior to the requested date. Reservations will be confirmed or denied within five days.
Groups may request up to 12 reservations for a meeting room per calendar year which may be scheduled according to the room reservation schedule.
Before you reserve a meeting room, please review the Study Room and Reservable Space Usage Guidelines and have the following information available.
- Meeting date
- Group name
- Profit or non-profit
- Preferred room layout
- Number of attendees expected. Groups larger than 40 people must reserve both rooms to comply with fire code. If your group exceeds your estimated attendance, you may incur additional fees and the meeting may be canceled if the needed space is not available.
Shakespeare Room
- can accommodate up to 10 people
- reservations are for two hours
- has a large conference table with Smart TV and HDMI connections
- one reservation per week
- no fee
- same day or next day reservations by phone or in person at the 2nd Floor Information Desk
- advance reservations
- the person who reserves the room must check in at the 2nd Floor Information Desk within 15 minutes of the reservation time or the reservation may not be honored
For same day or next day reservations, please call the 2nd Floor Information Desk. For reservations two days or more in the future, please reserve online or contact the Meeting Room Coordinator.
| Library Card Status of Organization’s Contact Person | North or South Non-Profit Organizations |
North or South For-Profit Organizations |
North & South (Combined) Any Organization |
|---|---|---|---|
| GEPL Cardholder | $0 | $0 | $40 |
| No GEPL Card | $20 | $40 | $60 |
Fees are due prior to the meeting date and can be paid online after your reservation has been approved by contacting the Meeting Room Coordinator.
Additional Fees
| Failure to Vacate Room Before Library Closes | Fire Code Violation (Exceeding Room Max. of Persons) | Cleanup Fee |
|---|---|---|
| $25 | $15 | $40 |
Meeting Room Reservations Open for March, April, May
January 9, All Day
Reservations for the North and South Meeting Rooms and the Shakespeare Room on the 2nd floor open the second Thursday of January for reservations in March, April, and May. Room Reservation Schedule
Meeting Room Reservations Open for June, July, August
April 10, All Day
Reservations for the North and South Meeting Rooms and the Shakespeare Room on the 2nd floor open the second Thursday of April for reservations in June, July, and August. Room Reservation Schedule
Meeting Room Reservations Open for September, October, November
July 10, All Day
Reservations for the North and South Meeting Rooms and the Shakespeare Room on the 2nd floor open the second Thursday of July for reservations in September, October, and November. Room Reservation Schedule
Meeting Room Reservations Open for December, January, February
October 9, All Day
Reservations for the North and South Meeting Rooms and the Shakespeare Room on the 2nd floor open the second Thursday of October for reservations in December, January, and February. Room Reservation Schedule